PCST Assistant - International Organization for Migration

Responsibilities:
Under the general supervision of the Chief, Financial Services and under the direct supervision of the PCST (PRISM Central Support Team) Supervisor, the incumbent will be responsible for the following functions:

PROJECT ACTIVATION
• Review financial viability of all new projects once informed by Project Information Unit that all necessary information is available
• Follow-up with Missions for missing or incomplete data
• Review supporting documentation to ensure projects have confirmed funding prior to incurrence of expenses
• Ensure correct application of IOM’s policies and procedures through interaction with Mission staff (Chief of Missions and Project Managers), Department of Resources Management and MAC personnel
• Create, modify and close projects in Mosaic during transition
• Activate projects in SAP

1. Review WBS structure in Project System (PS) module
2. Create within Grants Management (GM) module of grant and sponsored programs
3. Create fund and funded programs within Funds Management (FM) module
4. Review and upload budget into SAP
5. Review project structure and modify as required to ensure that specific Donor reporting requirements will be achieved
6. Ensure integrity of cross modular data integration (PS, FM & GM) and correct nomenclature

• Upon endorsement from authorized officials, inform relevant persons and departments
• Update as required - budget revisions, additional funding and other master data

ACCESS CONTROL
• Review and provide recommendations as to appropriate roles within SAP based on assessment of employee’s function, Mission segregation of duties, compensating controls

MASTER DATA
• Ensure accurate and timely update of Daily Subsistence Allowance, exchange rates, material masters, vendors, project managers
• Complete uploads of FI Data, mapping file, staff vendors as required

OTHERS
• Perform other administrative, system and accounting functions as may be required
• Seek out opportunities for process improvements in order to operate more efficiently
• Solve problem and interface with IT, PRISM Teams and Missions to obtain solutions to issues and problems encountered

Requirements:
• University degree in Accounting
• Must be a Certified Public Accountant or equivalent
• Minimum three years of experience in the fields of accounting, finance or information systems
• Knowledge of accounting systems and/or SAP plus the generally accepted accounting principles and internal controls
• Computer literacy including proficiency in MS Office applications
• Good communication, analytical and problem-solving skills
• Ability to work effectively and harmoniously with colleagues from different cultures and professional backgrounds
• Commitment, efficiency, flexibility, self-motivation, creative thinking and strong organizational skills
• Ability to draft correspondences and communicate effectively in English; knowledge of French and/or Spanish an advantage

IOM also offers a tax-free salary and attractive benefit package (medical assistance, annual leaves, pension fund and etc.). IOM offers a challenging career opportunity and potential for international travels/assignments of short or long duration. Applications must include a motivation letter (not more than one page),a detailed CV and character references/contact numbers should be submitted through email, hrmanila@iom.int. Online applications are encouraged. Only short-listed candidates will be contacted for an interview.